Finance Officer

16 hours per week (some core hours – timings flexible)

£10,000 – £12,500 salary

 

Purpose of role

To support the work of FirmFoundation through the effective administration of the financial aspects of this small and growing organisation, under the direction of the Charity Manager.

Job tasks

Financial

  • Day-to-day book-keeping in line with the requirements of the charitable status of FirmFoundation
  • Preparation of monthly financial summaries
  • Drafting financial reports to trustees for checking by the Treasurer, then distributing them to the Board
  • Preparing budgets with the Charity Manager
  • Administration of Petty Cash
  • Day-to-day banking
  • Dealing with all aspects of Gift Aid
  • Monitoring the financial aspects of FirmFoundation’s supported accommodation, including dealing with Housing Benefit/Universal Credit regarding rent payments in partnership with the team
  • Drafting financial reports for funding bodies
  • Creating and maintaining a record of grant opportunities, and supporting the Charity Manager in making timely applications and reports
  • Monitoring and negotiating utilities contracts
  • Liaison with insurers
  • Liaison with the Independent Examiner
  • Proactive with finance solutions and communication with the manager

Other duties commensurate with the role may be added by negotiation

Finance Officer – Person Specification

Essential Desirable
Experience of book-keeping and the preparation of financial reports Experience of charity financial administration
Good IT skills, including Microsoft 365 and accounting package (Data Developments) An understanding of issues relating to homelessness
Good communication skills, both written and verbal
Ability to maintain necessary confidentiality
Ability to work within a Christian ethos
A positive and flexible attitude towards work
Experience of Charity Finances and Reporting

Please note – due to the nature of FirmFoundation’s work, this post will be subject to an enhanced DBS check for those working with vulnerable adults.

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Senior Support Worker

Full time hours, mostly daytime but occasional evening or weekends

Salary £24,242

 

Purpose of role

FirmFoundation has been growing as an organisation this role is to help develop its services and capacity. The role is to assist FirmFoundation clients to access suitable and sustainable housing and oversee FirmFoundation’s Day Services.

Job tasks

Clients

  • Casework for individual clients, based on their needs. This is likely to include a mix of the following elements:
    • Needs assessment
    • Risk assessment
    • Apply for ID Documents
    • Benefits application and compliance
    • Budgeting/managing money
    • Accessing training/work
    • Signposting clients to other relevant agencies and support
    • Dealing with health issues, including mental health and addiction
    • Finding, viewing and moving into accommodation
    • Accompanying clients to appointments where necessary
    • Hobbies, interests, social activities

Day Services (COVID-19 permitting – currently suspended)

  • Overseeing the running of Drop-in service twice weekly
  • Signposting Service 2hrs
  • Ensuring sufficient supplies of “Shower Packs” for the drop-ins
  • Attendance at drop-ins
  • Preparing “Welcome Packs” for clients moving into accommodation
  • Liaison with the host venues
  • Working with and supporting volunteers who attend to provide food and/or social activities
  • Ensuring the safety and security of participants and venues during the drop-in
  • Initial assessment of client needs
  • Ensuring venues are left clean and tidy after drop-ins

Night Shelter

  • Assessment of Clients
  • Liaising with Harrow Council (and where applicable Hotels)
  • Case Work
  • Liaise with FirmFoundation’s administrator

Community

  • Developing and maintaining positive working relationships with other relevant agencies working with or on behalf of clients
  • Developing and maintaining positive working relationships with landlords and letting agencies who are willing to consider housing FirmFoundation clients
  • Supporting the Charity Manager in the promotion of FirmFoundation and its activities

Administration

  • Recording all activity on FirmFoundation’s information system

Other duties commensurate with the role may be added by negotiation

 

Support Worker – Person Specification

Essential Desirable
Experience of working with homeless and vulnerable people Understanding of support available locally, including from other agencies
A positive and flexible attitude towards work Experience of using digital reporting systems
Ability to listen to clients with patience and understanding Knowledge of Current Homeless Legislation & Guidance
Good communication skills, both written and spoken
Ability to maintain necessary confidentiality
Confidence in using IT, especially Microsoft Office
Ability to work within a Christian ethos

Please note this post will be subject to an enhanced DBS check for those working with vulnerable adults.

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Supported Accommodation Worker

Full time hours, mostly daytime but occasional evening or weekends

£24,000

 

Purpose of role

To support clients with medium needs living in FirmFoundation accommodation or providing floating support in their own accommodation by preparing them for independent living.

Job tasks

Clients

  • Assessment of clients with the Charity Manager before inviting them to move into FirmFoundation property
  • Preparing the client licence, ensuring a copy is signed by both parties, then monitoring compliance with the conditions of the licence
  • Co-production with each client of support plans to meet their individual needs. This is likely to include a mix of the following elements:
    • Benefits application and compliance
    • Budgeting/managing money
    • Training/work
    • Domestic chores (cooking, cleaning, washing)
    • Managing paperwork
    • Dealing with health issues, including mental health and addiction
    • Hobbies, interests, social activities
  • Implementation of the support plan, with recording of meetings, agreed actions and client progress in the FirmFoundation management information system
  • Development and maintenance of positive working relationships with other relevant agencies working with or on behalf of clients
  • Occasional attendance at FirmFoundation drop-ins

Property

  • Managing minor repairs
  • Monitoring rents & utility payments
  • Liaising with Harrow Council Housing Benefit
  • Liaising with the landlord or lettings agent regarding other repairs
  • Minimising voids by ensuring empty rooms are cleaned/redecorated within days of becoming vacant

Other duties commensurate with the role may be added by negotiation

Supported Accommodation Key Worker – Person Specification

Essential Desirable
Experience of working with homeless and vulnerable people Understanding of support available locally, including from other agencies
A positive and flexible attitude towards work Experience of using digital reporting systems
Ability to listen to clients with patience and understanding
Ability to maintain necessary confidentiality
Confidence in using IT, especially Microsoft Office
Ability to work within a Christian ethos

Please note this post will be subject to an enhanced DBS check for those working with vulnerable adults.

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Put your passion for the homeless into practice!

Trustees

FirmFoundation is a small, ambitious charity working to end homelessness among single adults in Harrow, north-west London. We work with some of the most vulnerable people in the Borough, providing services to help them address the issues that made or keep them homeless, and have an excellent track record of successfully moving guests on to independent living over time.

We have grown significantly over the past ten years and now have some exciting possibilities for service development that will require a broader set of skills than our current board of trustees collectively has. We are therefore looking for additional people to join us, particularly those who have senior level experience of human resource management, property or facilities management, organisational development or charity finance.

As an organisation whose heart and heritage are Christian, we would expect anyone joining the FirmFoundation trustee board to share our faith, as well as having a demonstrable concern for the homeless. While previous experience as a trustee would be helpful, we are willing to train people to fulfil this vital role if they have the right skills and attitude.

Trustee meetings are held during the afternoon once every other month, with occasional extra sessions when required – see the attached role description for more details. You can also find out more about us by visiting our website www.firmfoundation.org.uk or checking our record with the Charity Commission (Charity reg. no. 1143823).

To apply, send your CV to chair@firmfoundation.org.uk, along with a covering letter explaining how you match what we are looking for.

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